Date: March 10, 2009
To: All of you
From: Me
Subject: Format for Memos
I have given you some writing tips; please see Memo Writing Tips.
Today I am going to show you the format for writing a memo. In any memo we need: date, name or position of the person it is being sent to, name or position of the sender, the subject line and the text of the memo.
Margins
The margins are usually 1.5-inch left margin, 1-inch right margin, and 1-inch margin at the top and bottom of the page. You can change the margins to make the memo fit on one page or to fix awkward page breaks. Everything should be aligned to the left.
Text Spacing
It is important, but spacing can depend upon where you work. It can be beneficial ask others what they are doing before you send your memo if you are unsure about memo policies.
Using Headings
If your memo has more than three paragraphs, headings can be helpful to show key topics. It can accentuate your memo if you put the headings in bold or underline.
Conclusion
As a conclusion you can invite others to provide feedback or discussions. You do not have a closing as in a letter, but you can contact information instead. It also shows the reader you are not talking at them. Please contact me if you have any questions or comments.
Showing posts with label memo. Show all posts
Showing posts with label memo. Show all posts
Tuesday, March 10, 2009
Wednesday, March 4, 2009
How to- Memo Writing Tips
A memo is document, no longer than two pages, between coworkers. Make sure it is concise and clear; you do not want people to miss deadlines. Here is how you want to do it:
Be personal- use pronouns, such as I, you and we and write in the active voice not passive.
Be conversational- by writing the way you talk.
Be yourself- by avoiding technical and scholarly words unless necessary. It is easy to make the memo shorter if you write the way you speak.
Don’t use simple words with fancy endings- Stick to the root words and don’t add endings such as “tion,” “ance,” “ent,” “ment,” “ize,” and “ility.”
Check your facts- you do not want to get names, date or numbers wrong, because it may cause someone else to miss a deadline.
Don’t use overused statements- such as “please don’t hesitate to call.” Please say, “If you need help, I’m available.”
Put what you need done first not last.
Don’t give to many reasons why you need it done- six or seven reasons is enough.
Keep your paragraphs short- five lines or less.
In closing- if you need a response, mention it.
Next time I will be showing you what a memo looks like.
Be personal- use pronouns, such as I, you and we and write in the active voice not passive.
Be conversational- by writing the way you talk.
Be yourself- by avoiding technical and scholarly words unless necessary. It is easy to make the memo shorter if you write the way you speak.
Don’t use simple words with fancy endings- Stick to the root words and don’t add endings such as “tion,” “ance,” “ent,” “ment,” “ize,” and “ility.”
Check your facts- you do not want to get names, date or numbers wrong, because it may cause someone else to miss a deadline.
Don’t use overused statements- such as “please don’t hesitate to call.” Please say, “If you need help, I’m available.”
Put what you need done first not last.
Don’t give to many reasons why you need it done- six or seven reasons is enough.
Keep your paragraphs short- five lines or less.
In closing- if you need a response, mention it.
Next time I will be showing you what a memo looks like.
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