Tuesday, March 10, 2009

How to write a memo- Format

Date: March 10, 2009
To: All of you
From: Me
Subject: Format for Memos

I have given you some writing tips; please see Memo Writing Tips.

Today I am going to show you the format for writing a memo. In any memo we need: date, name or position of the person it is being sent to, name or position of the sender, the subject line and the text of the memo.


The margins are usually 1.5-inch left margin, 1-inch right margin, and 1-inch margin at the top and bottom of the page. You can change the margins to make the memo fit on one page or to fix awkward page breaks. Everything should be aligned to the left.

Text Spacing

It is important, but spacing can depend upon where you work. It can be beneficial ask others what they are doing before you send your memo if you are unsure about memo policies.

Using Headings

If your memo has more than three paragraphs, headings can be helpful to show key topics. It can accentuate your memo if you put the headings in bold or underline.


As a conclusion you can invite others to provide feedback or discussions. You do not have a closing as in a letter, but you can contact information instead. It also shows the reader you are not talking at them. Please contact me if you have any questions or comments.

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